Position Classification: Volunteer
Reports to: GGUW President and CEO
Location: Greater Gallatin United Way, 945 Technology Blvd., Ste. 101F, Bozeman, MT
Time Commitment: Flexible 5-10 hours/week
Purpose of the Position
The Volunteer Office Support position supports the smooth operation of Greater Gallatin United Way by providing essential administrative assistance. This role is integral to maintaining an organized, efficient, and welcoming environment that enables staff and volunteers to focus on achieving the organization’s mission.
Key Responsibilities
· Administrative Support
· Assist in the preparation and distribution of documents, reports, and correspondence.
Office Coordination
· Ensure the office is well-stocked and organized by managing supplies and placing orders as needed.
· Coordinate schedules, meetings, and calendars for staff and volunteers.
· Greet visitors and create a positive first impression of the organization.
Event and Program Support
· Help organize and execute logistics for events, workshops, and meetings.
· Track volunteer hours and contributions, providing regular updates to the team.
· Collaborate with staff to improve administrative processes and systems.
Skills and Qualifications
· Strong organizational skills with attention to detail.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace tools.
· Effective verbal and written communication skills.
· Ability to manage multiple tasks, prioritize, and meet deadlines.
· A friendly and approachable demeanor, with a commitment to excellent customer service.
· Previous administrative experience is a plus but not required.
Benefits
· Gain experience in nonprofit administration and office management.
· Develop professional skills while contributing to a meaningful cause.
· Collaborate with a passionate and supportive team.
· Flexible scheduling and opportunities for growth within the volunteer program.
How to Apply:
Please submit your application, including a brief statement of interest and relevant experience, to [Contact Information].
Equal Opportunity Statement:
GGUW values diversity and is committed to creating an inclusive environment for all volunteers and staff.
